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26-Sep-2017

Efficient Meetings

On average, managers spend three to four hours each day in meetings. There are ways to make them more efficient.

Successful teamwork must be coordinated. But when meetings take up too much time, productivity suffers. The diagnosis is then “meetingitis.”

Organizational consultants have tried and tested methods for making meetings more efficient: setting clear time limits, limiting the discussions to a few points that are relevant for all of the participants, and strict facilitation. The facilitators should be changed to keep hierarchies flat and to avoid ritualized procedures. Because the facilitation methodology has a major influence on the commitment of the participants and the efficiency of the meetings, specific training courses are recommended. But caution is advised: the market for facilitation training can be confusing. The quality seal of the German Umbrella Association of the Continuing Training Organizations (DVWO) can offer some orientation.

Don’t get lost in the details
Time management in meetings is a collective task. The participants should ask each other regularly whether there are any benefits gained by getting into detailed discussions, or if the main points have already been put forward. Experts talk about the GEMO principle—“Good enough, move on?” This question can also be used for entire meetings. Especially with regular meetings, it is occasionally advisable to relate the time spent to the outcome. In many cases, less can be more.

It doesn’t always have to be a sit-down affair
The framework also plays a part as regards the efficiency of meetings. Work meetings while standing are more likely to encourage short, concise discussions than conferences where the participants are sitting in comfortable chairs. To put everyone in the picture it is a good idea to visualize ideas, decisions, and the progress being made in the discussions. Apart from the established solutions, such as pin boards and whiteboards, there are now a wide range of apps available for smartphones and tablets. But keep it simple—especially when it comes to documentation. If lots of meetings lead to many endless minutes being taken, it can only end in tedium.

 
 
 
 
  • LASER World of PHOTONICS
 
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That was LASER World of PHOTONICS

That was LASER World of PHOTONICS 2017

Full halls, constructive discussions and positive feedback. Experience the highlights of the 2017 exhibition all over again.

That was LASER World of PHOTONICS

That was LASER World of PHOTONICS 2017

Full halls, constructive discussions and positive feedback. Experience the highlights of the 2017 exhibition all over again.

That was LASER World of PHOTONICS 2017

Full halls, constructive discussions and positive feedback. Experience the highlights of the 2017 exhibition all over again.

Well informed—365 days a year

Well informed—365 days a year

Whether it comes to fair-related news, industry knowledge or background information: We always keep you up to date—all year long and on all channels.

Well informed—365 days a year

Well informed—365 days a year

Whether it comes to fair-related news, industry knowledge or background information: We always keep you up to date—all year long and on all channels.

Well informed—365 days a year

Whether it comes to fair-related news, industry knowledge or background information: We always keep you up to date—all year long and on all channels.

What the world’s leading trade fair has to offer

What the world’s leading trade fair has to offer

What is the focus? Who participates? How do you profit? Here you find the most important information about the world’s leading trade fair for photonics.

What the world’s leading trade fair has to offer

What the world’s leading trade fair has to offer

What is the focus? Who participates? How do you profit? Here you find the most important information about the world’s leading trade fair for photonics.

What the world’s leading trade fair has to offer

What is the focus? Who participates? How do you profit? Here you find the most important information about the world’s leading trade fair for photonics.