Frequently asked questions – FAQs


LASER World of PHOTONICS FAQs

We have put together a list of the most frequently asked questions about LASER World of PHOTONICS for you on this page.

General questions about the fair and the exhibition network

Exhibitor questions

  • How can I register to exhibit at LASER World of PHOTONICS?

    To participate in LASER World of PHOTONICS, you must complete an online application form. Based on the information provided on the form, we will check to see if your company is eligible to participate as an exhibitor.

  • When will we receive our stand proposal (stand location and stand number)?

    You will receive your stand proposal for LASER World of PHOTONICS 2019 in October/November 2018.

  • When we register for the fair, what does that include?

    When you submit your application, it only concerns stand space at LASER World of PHOTONICS. Your application fee automatically includes the communications fee (mandatory entry in the exhibitor directory – online and catalog), the AUMA (Association of the German Trade Fair Industry) fee and a removal fee for waste generated at the trade-fair center during the fair. When you submit your application, you will also receive an invoice for your advance payment for services.

    Other services such as stand construction and any necessary furnishings and equipment (such as partition walls, carpeting, electricity) as well as exhibitor passes and advertising materials to meet your exact needs can be ordered through our web shop. We will automatically inform you once the web shop is available.

  • What turnkey stand packages are available to exhibitors?

    Innovation 12m² (row or corner stand)
    The turnkey stand includes:
    Stand setup and dismantling, 12 m² stand space (4 x 3m), side panels colored blue (other standard colors available), fee choice of carpeting (standard color anthracite), 4 80-watt spotlights, signboard with max. 15 characters in Helvetica black, 1 lockable closet, 1 table display case, 1 table with 4 chairs, 1 brochure holder, electrical connection incl. 1 outlet and consumption.

    Table Top 4m²
    Stand setup and dismantling, 4 m² stand space (2 x 2m), carpeting, silver aluminum design with white partitions, signboard with max. 15 characters in Helvetica black, choice of 1 table display case with 1 bar stool or 1 table with 2 chairs, lighting (2 80-watt spotlights) electrical connection incl. 1 outlet and consumption.

  • What additional services can exhibitors order?

    As an exhibitor, you may also order a number of other additional services. They cover everything from assistance with stand construction, stand equipment and technical services to exhibitor passes, advertising materials and support to help you prepare for the fair and ensure the success of your exhibit. Details are available in our Exhibitor Shop, where you can conveniently order these services online. We will inform you once that service is available.

  • Are discount congress tickets available to exhibitors?

    Each exhibitor participating in LASER World of PHOTONICS 2019 receives one free ticket to the World of Photonics Congress 2019. Beyond that, each exhibitor may purchase up to five congress tickets at a special price. After that, all additional tickets to the World of Photonics Congress must be purchased form one of the organizing scientific associations at the regular price. Each ticket is personalized and may only be used by the person to whom it is issued. Tickets are not transferrable.

  • How many exhibitor passes do I receive as an exhibitor?

    Each exhibitor receives a specific quantity of free exhibitor passes for his stand for the duration of the fair.

    up to 4m² of stand size: 1 exhibitor pass
    up to 12m² of stand size: 2 exhibitor passes
    up to 20m² of stand size: 3 exhibitor passes
    from 20m² for every additional 20 m² or part thereof: 1 exhibitor pass (in addition)

    Additional exhibitor passes may be ordered for a fee in our Exhibitor Shop.

    Exhibitor passes are only intended for stand personnel and may not be passed on to third parties. We reserve the right to confiscate exhibitor passes if they are misused.

    Including co-exhibitors at your stand does not increase the number of exhibitor passes.

  • What are vouchers and online vouchers for one-day tickets?

    Vouchers and online vouchers for one-day tickets are free admission vouchers for your customers that you can order in our Exhibitor Shop.

    Online vouchers are a particularly quick, easy and cost-effective way to invite your customers to visit your stand.

    Calculable costs!
    We will charge you EUR 23.00 per online-voucher. However, you will only be charged for tickets actually used and the payable amount is capped depending on the size of your stand: If your stand area is below 100 m2, you will pay for no more than two tickets. If it is equal to or in excess of 100 m2, you will pay for no more than one ticket per square meter of your stand area.
    Co-exhibitors that do not belong to the same group of companies as the main exhibitor pay for no more than 20 redeemed ticket vouchers.

    Sample calculation for main exhibitors
    If you rent a stand of 20 m2: 20 x 2 = 40. You will pay for no more than 40 ticket vouchers and the maximum total will be 40 x EUR 23.00 = EUR 920.00. Your vouchers and online vouchers will cost no more than EUR 920.00, regardless of how many you order. If fewer ticket vouchers are used, you will only pay for the actual number of redeemed vouchers.

    If more visitors use their online vouchers than the number calculated using the above system, you do not have to pay anything for the those additional, used tickets!
    So invite as many visitors to your stand as you like—it really pays off!

  • May co-exhibitors exhibit at our stand? And if so, how can they register?

    Yes, after the online registration of the main exhibitor, the co-exhibitor can make the registration via a separate link, which he receives from the main exhibitor. The application fee for co-exhibitors, which includes the mandatory communications fee, is 400 euro. The main exhibitor will be invoiced for this fee.

    All co-exhibitors have the same advantages as main exhibitors and will be listed separately as exhibitors in the exhibition catalog and in the online exhibitor directory.

  • What is the difference between a co-exhibitor and an additionally represented company?

    A co-exhibitor exhibits at the stand of a main exhibitor with his own personnel and his own exhibits. That includes companies from the same group of companies and subsidiaries. The form must be signed by the main exhibitor.

    An additionally represented company is a company whose products or services are offered by the main exhibitor without the company being represented by its own personnel at the exhibition stand. Please keep in mind that sales organizations that exhibit the products of various manufacturers must register those manufacturers as additionally represented companies.

  • What support is available to exhibitors as they plan for the fair?

    Do you have questions about participating in LASER World of PHOTONICS?
    We would be pleased to support you.

    LASER World of PHOTONICS team

    Foreign representatives

  • How can I register to exhibit at LASER World of PHOTONICS?

    To participate in LASER World of PHOTONICS, you must complete an online application form. Based on the information provided on the form, we will check to see if your company is eligible to participate as an exhibitor.

  • When will we receive our stand proposal (stand location and stand number)?

    You will receive your stand proposal for LASER World of PHOTONICS 2019 in October/November 2018.

  • When we register for the fair, what does that include?

    When you submit your application, it only concerns stand space at LASER World of PHOTONICS. Your application fee automatically includes the communications fee (mandatory entry in the exhibitor directory – online and catalog), the AUMA (Association of the German Trade Fair Industry) fee and a removal fee for waste generated at the trade-fair center during the fair. When you submit your application, you will also receive an invoice for your advance payment for services.

    Other services such as stand construction and any necessary furnishings and equipment (such as partition walls, carpeting, electricity) as well as exhibitor passes and advertising materials to meet your exact needs can be ordered through our web shop. We will automatically inform you once the web shop is available.

  • What turnkey stand packages are available to exhibitors?

    Innovation 12m² (row or corner stand)
    The turnkey stand includes:
    Stand setup and dismantling, 12 m² stand space (4 x 3m), side panels colored blue (other standard colors available), fee choice of carpeting (standard color anthracite), 4 80-watt spotlights, signboard with max. 15 characters in Helvetica black, 1 lockable closet, 1 table display case, 1 table with 4 chairs, 1 brochure holder, electrical connection incl. 1 outlet and consumption.

    Table Top 4m²
    Stand setup and dismantling, 4 m² stand space (2 x 2m), carpeting, silver aluminum design with white partitions, signboard with max. 15 characters in Helvetica black, choice of 1 table display case with 1 bar stool or 1 table with 2 chairs, lighting (2 80-watt spotlights) electrical connection incl. 1 outlet and consumption.

  • What additional services can exhibitors order?

    As an exhibitor, you may also order a number of other additional services. They cover everything from assistance with stand construction, stand equipment and technical services to exhibitor passes, advertising materials and support to help you prepare for the fair and ensure the success of your exhibit. Details are available in our Exhibitor Shop, where you can conveniently order these services online. We will inform you once that service is available.

  • Are discount congress tickets available to exhibitors?

    Each exhibitor participating in LASER World of PHOTONICS 2019 receives one free ticket to the World of Photonics Congress 2019. Beyond that, each exhibitor may purchase up to five congress tickets at a special price. After that, all additional tickets to the World of Photonics Congress must be purchased form one of the organizing scientific associations at the regular price. Each ticket is personalized and may only be used by the person to whom it is issued. Tickets are not transferrable.

  • How many exhibitor passes do I receive as an exhibitor?

    Each exhibitor receives a specific quantity of free exhibitor passes for his stand for the duration of the fair.

    up to 4m² of stand size: 1 exhibitor pass
    up to 12m² of stand size: 2 exhibitor passes
    up to 20m² of stand size: 3 exhibitor passes
    from 20m² for every additional 20 m² or part thereof: 1 exhibitor pass (in addition)

    Additional exhibitor passes may be ordered for a fee in our Exhibitor Shop.

    Exhibitor passes are only intended for stand personnel and may not be passed on to third parties. We reserve the right to confiscate exhibitor passes if they are misused.

    Including co-exhibitors at your stand does not increase the number of exhibitor passes.

  • What are vouchers and online vouchers for one-day tickets?

    Vouchers and online vouchers for one-day tickets are free admission vouchers for your customers that you can order in our Exhibitor Shop.

    Online vouchers are a particularly quick, easy and cost-effective way to invite your customers to visit your stand.

    Calculable costs!
    We will charge you EUR 23.00 per online-voucher. However, you will only be charged for tickets actually used and the payable amount is capped depending on the size of your stand: If your stand area is below 100 m2, you will pay for no more than two tickets. If it is equal to or in excess of 100 m2, you will pay for no more than one ticket per square meter of your stand area.
    Co-exhibitors that do not belong to the same group of companies as the main exhibitor pay for no more than 20 redeemed ticket vouchers.

    Sample calculation for main exhibitors
    If you rent a stand of 20 m2: 20 x 2 = 40. You will pay for no more than 40 ticket vouchers and the maximum total will be 40 x EUR 23.00 = EUR 920.00. Your vouchers and online vouchers will cost no more than EUR 920.00, regardless of how many you order. If fewer ticket vouchers are used, you will only pay for the actual number of redeemed vouchers.

    If more visitors use their online vouchers than the number calculated using the above system, you do not have to pay anything for the those additional, used tickets!
    So invite as many visitors to your stand as you like—it really pays off!

  • May co-exhibitors exhibit at our stand? And if so, how can they register?

    Yes, after the online registration of the main exhibitor, the co-exhibitor can make the registration via a separate link, which he receives from the main exhibitor. The application fee for co-exhibitors, which includes the mandatory communications fee, is 400 euro. The main exhibitor will be invoiced for this fee.

    All co-exhibitors have the same advantages as main exhibitors and will be listed separately as exhibitors in the exhibition catalog and in the online exhibitor directory.

  • What is the difference between a co-exhibitor and an additionally represented company?

    A co-exhibitor exhibits at the stand of a main exhibitor with his own personnel and his own exhibits. That includes companies from the same group of companies and subsidiaries. The form must be signed by the main exhibitor.

    An additionally represented company is a company whose products or services are offered by the main exhibitor without the company being represented by its own personnel at the exhibition stand. Please keep in mind that sales organizations that exhibit the products of various manufacturers must register those manufacturers as additionally represented companies.

  • What support is available to exhibitors as they plan for the fair?

    Do you have questions about participating in LASER World of PHOTONICS?
    We would be pleased to support you.

    LASER World of PHOTONICS team

    Foreign representatives

Visitor questions

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