Joint Pavilions: An interesting alternative

Please complete the exhibitor registration form in full. Under “Participation options,” select the sub-item “Joint Pavilion Space” and enter the desired square footage here.

When registering, you must select whether correspondence should be sent solely to you or to your joint pavilion exhibitors/co-exhibitors. The admission invoice prior to the event is always sent to the organizer/main exhibitor. For the final invoice, you can choose whether the additional services ordered by the joint pavilion exhibitors/co-exhibitors should be invoiced to you or directly to the person who placed the order.

Joint pavilion exhibitors/co-exhibitors can be registerd via a co-exhibitor link. You will receive this link together with your application confirmation.

You can either send this link directly to the joint pavilion exhibitor/co-exhibitor to complete, or you can complete the application for each exhibitor yourself.

The placement offers for the entire area will probably be sent to you at the mid of November 2026.

As the organizer, you are responsible for allocating the space to your joint stand exhibitors/co-exhibitors. In our system, the space is listed under one stand number. In the hall plan, the project management team can mark out the individual spaces according to your specifications for official external communication.

3.1. Space price

To simplify your calculation, a uniform price of EUR 305 per m² will be offered for joint pavilions at Laser World of Photonics 2027, irrespective of the type and size of the stand.

The following costs will be added:

3.2 Mandatory communication fee

The mandatory communication fee of EUR 940 per exhibitor will be charged uniformly this year for all main exhibitors and joint pavilion exhibitors/co-exhibitors.

You can find what the mandatory communication fee includes in the Special Terms of Participation (B).

3.3. Advance payment for services

Messe München requires an advance payment for services of EUR 20.00 per m² of rented exhibition space. The advance payment for services will be offset after the trade fair against the services actually booked.

3.4. Fixed waste disposal fee

The mandatory fixed waste disposal fee of EUR 6.00 per m² covers the costs for disposal of all waste produced at the exhibitor’s stand during setup and dismantling, and throughout the duration of the trade fair. It does not include the disposal of production waste and trade fair stands.

3.5. AUMA fee

All exhibitors are charged a fee of EUR 0.60 per m² of rented exhibition space by the German Council of Trade Fairs and Exhibitions (AUMA). Messe München GmbH will charge this amount to the organizer for all exhibitors on the joint pavilion and pay it directly to AUMA.

4.1. Basic information

The following applies: The party ordering the services is also the invoice recipient.

Please note: All costs indicated are shown with the net price. German exhibitors / exhibitors with a German VAT ID will be invoiced with 19% VAT. Exhibitors from the European Union with a valid VAT ID, and exhibitors outside the EU will not be charged VAT.

4.2. Admission invoice

The admission invoice with the settlement of the total area booked and the associated additional costs will be paid in advance by the joint pavilion organizer/main exhibitor.

4.3. Final invoice

In the final invoice, you can choose whether the additional services ordered by the joint pavilion exhibitors should be invoiced to you or directly to the joint pavilion exhibitors. We would like to point out that final invoices cannot be split, not even for cost allocation for technical services, electricity, or marketing services. All mandatory communication fees will be invoiced to the organizer/main exhibitor with the final invoice.

4.4. Different billing address

If you require a different invoice recipient for the invoices, please send us the completed form: Different Invoice Recipient before sending the invoices. The different invoice recipient will be stored for the admission invoice (stand space) and final invoice.

Unfortunately, different invoice recipients are not possible and must be identical on both invoices. Subsequent invoice changes will be charged at EUR 50.

5.1 Exhibitor Shop

In our Exhibitor Shop, you and your joint pavilion exhibitors/co-exhibitors can simply place orders for services, advertising space, or marketing materials online. As soon as your participating companies are registered in our database, you and your joint pavilion exhibitors/co-exhibitors will automatically receive the access link to the Laser World of Photonics 2027 Exhibitor Shop by e-mail. It is expected to go online at the start of 2027.

5.2. Technical services

All technical services (electricity/water/rigging) must be ordered by you as the organizer.

Our team from Technical Exhibitor Service (TAS), department 2 (e-mail: tas2@messe-muenchen.de) will be happy to help you plan your pavilion and answer any technical questions you may have.

5.3 Exhibitor passes

Every joint pavilion exhibitor/co-exhibitor and the joint pavilion organizer will receive two exhibitor passes free of charge. EUR 56.00 will be charged for each additional exhibitor pass.

Passes can only be ordered online via the Exhibitor Shop. The access data will be sent to you or your joint pavilion exhibitors/co-exhibitors as soon as we have received their applications and the Exhibitor Shop is live.

The exhibitor passes are not intended for stand staff. All passes, whether free or subject to a fee, must be personalized. When ordering, you do not need to differentiate between free passes and those subject to a fee. Unused exhibitor passes will not be charged, and the two free passes will be deducted from the amount to be charged in the final invoice.

The ticket does NOT entitle holders to free use of the Munich Public Transport Network (MVV).

5.4. Voucher for a visitor day ticket

Make sure your stand is full: Exhibitors and co-exhibitors have the opportunity to order vouchers for online tickets as part of the advertising media offer via the Exhibitor Shop and send them to their customers. The price per redeemed online voucher is EUR 24.

The exhibitor will only be charged for the ticket vouchers actually redeemed with the final invoice. For a stand area smaller than 100 m² you pay a maximum of two tickets per rented square meter, if this is 100 m² or more, you pay a maximum of one ticket per rented square meter of stand space.

Co-exhibitors who do not belong to the same group of companies as the main exhibitor pay a maximum of 20 redeemed vouchers.

If an exhibitor has rented two or more booth spaces, the aggregate floor space is considered as the basis of calculation.

If an exhibitor is also a co-exhibitor, the calculation is always based on the main exhibitor‘s space.

Increase your trade fair success exponentially through networked marketing activities. Our marketing services are carefully coordinated to ensure that your trade fair participation is a success factor for your business: Exclusive advertising space and sponsoring opportunities generate attention exactly where they have the greatest impact. You can find more information on our website

jl.medien GmbH will also be supporting us at Laser World of Photonics 2025 as our partner for trade fair media.

Our media service partner will take care of your entries and advertising opportunities on the exhibitor portal online, in the printed Visitor Guide, and in the Laser World of Photonics app. jl.medien will contact you directly and provide you with further details on the marketing services. 

The company entry in the exhibitor database is essential for your trade fair presence. Only then does your company “exist” in the trade fair media and can be found specifically.

The exhibitor data will only appear in our online database once the participating exhibitors have applied accordingly via the co-exhibitor link. The exhibitor database is expected to go online at the start of 2027.

7.1 Exhibitor service newsletter

We will use our exhibitor service newsletter to support you as the organizer and your joint pavilion exhibitors/co-exhibitors in your preparations for the 2027 event year. We will remind you of important order deadlines, inform you about the supporting program, and give you tips on how you can make the best use of the marketing potential of Laser World of Photonics to suit your purposes – before, during, and after the trade fair.

7.2. Validity of admission tickets

All tickets also entitle the holder to admission to the World of QUANTUM and automatica trade fairs taking place at the same time. A separate ticket is required for the congress.

7.3. Important contacts

Exhibition Management: München GmbH, projektteam@world-of-photonics.com

Stand construction: meplan GmbH, info@meplan.de

Media services: jl.medien GmbH, info@world-of-photonics-media.de

• Final deadline to return up to 50% of the reserved stand space free of charge: November 30, 2026

• Application for your joint pavilion exhibitors/co-exhibitors: no later than the end of March 2027 for entry in the printed Visitor Guide, permanent by the start of the trade fair – entry only in the online directory

• Admission invoice will be sent out at the end of February 2027

• Availability of marketing services (online) and access data for the Exhibitor Shop: from the end of February 2027

• Personalization of free and additionally ordered exhibitor passes: from March 2027